Data Processing Agreement Template

Template only: For business customers that upload client/supplier/customer PDFs, a formal Data Processing Agreement may be needed. Review this with a professional adviser.

Processing subject matter

Temporary PDF conversion into editable Word, editable Excel and clean Excel outputs.

Duration

Processing takes place during the upload, conversion and download process. Billing and usage metadata are retained for operational, accounting and legal purposes.

Categories of data

Documents may contain names, addresses, account references, invoice numbers, transaction data and other business or personal data included by the user.

Processor obligations

• Process uploaded documents only for conversion and related support/security purposes.
• Use confidentiality, access control and security measures appropriate for the service.
• Delete temporary uploaded/output files after conversion.
• Assist with data subject requests where technically possible and legally required.
• Use subprocessors only where appropriate safeguards are in place.

Customer obligations

The customer must have a lawful basis and authority for uploading documents and must not upload documents where conversion would breach confidentiality, data protection or other legal duties.